Governance

Supporting Templates

The following table describes the roles and responsibilities of those involved in the PIR.

Roles and responsibilities of those involved in the PIR process table

Role

Who

Responsibilities

PIR Sponsor

Executive Branch Manager of ICA (for Tier 1 and selected Tier 2 projects) or the representative from (or agreed by) the Sponsoring Agency (for most Tier 2 projects)

  • Appoint/engage the PIR Advisor
  • Meet periodically with the PIR Advisor to assess progress and provide support in progressing document requests or scheduling interviews as required
  • Prepare the submission to present the final PIR Report and PIR Summary Report to ERC or the responsible Subcommittee of Cabinet (Tier 1 and selected Tier 2 projects only)
  • Distribute the PIR Summary Report to relevant Business Units within Agencies, as deemed appropriate

PIR Advisor (Tier 1 and Tier 2 only)

Tier 1 and selected Tier 2 projects

Appointed/Engaged by the PIR Sponsor. The PIR Advisor must be independent from the Project Team and have had limited previous participation in planning and/or delivering the project being reviewed

Other Tier 2 projects

Selected by the PIR Sponsor in discussion with ICA. The PIR Advisor must be independent from the Project Team

  • Determine the list of documents required
  • Initiate and manage the document request
  • Conduct the PIR interviews
  • Conduct the evaluation based on the criteria specified within the PIR Guidelines
  • Complete the PIR Report and PIR Summary Report and update the report based on the review process (in conjunction with the PIR Coordinator)

PIR Coordinator (Tier 1 and Tier 2)

The Director, Capital Framework from ICA (for Tier 1 projects and some Tier 2 projects) or the representative from (or agreed by) the Sponsoring Agency (for most Tier 2 projects). The PIR Coordinator should be independent from the Project Team where possible

  • Circulation of the draft PIR Report to the Steering Committee
  • Complete the PIR Report and PIR Summary Report and update the report based on the review process (in conjunction with the PIR Advisor)

Steering Committee (Tier 1 and relevant Tier 2 projects)

The Project Board or Executive Steering Committee (where relevant). Refer to the detailed Project Governance Guidelines for further information

  • Available during the PIR process on an as needed basis
  • Review the PIR Report once completed

PIR interviewees

Individuals who had a role in delivering the project

  • Consulted and interviewed during the PIR process
  • Source and provide key documents to the PIR Advisor

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