LEGISLATIVE ASSEMBLY SECRETARIAT
Objectives
The Legislative Assembly Secretariat (the Secretariat) is responsible for providing a range of business and procedural advice and support services to the Legislative Assembly (the Assembly), including:
•	procedural advice and research services to members and their staff through the Chamber Support Office and the Committee Office;
•	business and policy advice and support relating to information and communication technology, payroll, human resources, budgeting and financial management, members’ entitlements, building and operations management, and corporate governance;
•	Hansard recording and transcription services, and broadcasting services;
•	library and reference services for members and their staff, as well as to ACT Government staff;
•	communicating and promoting the roles and functions of the Assembly to the community and Government agencies; and
•	building and strengthening relationships with other parliaments.
2010-11 Priorities
Strategic and operational initiatives to be pursued in 2010‑11 include:
•	continuing to implement the Secretariat’s Environmental Sustainability Plan;
•	developing the "Work in the Assembly Program" aimed at offering professional development opportunities for staff of ACT Government agencies to undertake work in the Assembly Secretariat associated with the activities of Assembly committees;
•	developing a product and design solution for the replacement of existing analogue broadcasting infrastructure to accommodate the move to digital television in 2012;
•	enhancing information management arrangements within the Assembly including:
–	redeveloping the Assembly Library's intranet and integrating it with the Assembly's intranet site; and
–	implementing recommendations of a review of the Secretariat’s Records Management Program, which was scheduled to be undertaken in 2009‑10 but delayed due to a shortage of expertise.
•	providing ongoing support and redundancy for the Assembly’s Daily on Demand system and investigating its enhancement to include committee hearings;
•	reviewing (in concert with ACT Library and Information Services) the Assembly’s library management system; and
•	undertaking capital upgrade works on the Assembly Building including remediation of the building façade and the upgrade of passenger lift controls.
2010‑11 Business and Corporate Strategies
The key strategies which the Secretariat will adopt to achieve its objectives are set out in the Secretariat’s Strategic Plan 2009-2014.  Main areas of focus include:
•	improving services to the Assembly and its committees;
•	enhancing accountability and governance arrangements;
•	building more effective mechanisms for public engagement;
•	working towards an environmentally sustainable Assembly; and
•	maintaining a highly skilled, satisfied and committed workforce. 
The Secretariat will continue to implement its risk management, internal audit, fraud and corruption prevention arrangements and will continue to test elements of its business continuity framework. 
Estimated Employment Level
2008‑09
Actual Outcome		2009-10
Budget
	2009-10
Est. Outcome	2010-11
Budget
	
37	Staffing (FTE)1,2	39	47	42	
Notes:
1.	The employment level for the 2009-10 estimated outcome and the 2010-11 Budget include five staff employed in the Government and Assembly Library who transferred to the Secretariat from the Department of Territory and Municipal Services in July 2009.
2.	The 2009-10 Budget and the 2009-10 estimated outcome includes a higher number of casual staff than the 2010-11 Budget due to a change in measurement.  Rather than reporting casual staffing levels at a particular point in time, the average use of casuals during 2010-11 is being reported for the 2010-11 Budget. 

Changes to Appropriation
Changes to Appropriation - Departmental						
 	2009-10	2010-11	2011-12	2012-13	2013-14	
Government Payment for Outputs	Est. Out.	Budget	Estimate	Estimate	Estimate	
 	$'000	$'000	$'000	$'000	$'000	
						
2009-10 Budget	6,163	6,289	6,306	6,397	6,397	
						
Technical Adjustment						
Transfer - Assembly Library from TAMS	499 	516 	534 	552 	552 	
						
2010-11 Budget Policy Adjustments						
Enhanced Accountability and Other Costs	- 	192 	193 	197 	200 	
Revised Wage Parameters	- 	51 	88 	89 	90 	
						
2010-11 Budget Technical Adjustment						
Revised Indexation Parameters	- 	- 	- 	- 	92 	
						
2010-11 Budget	6,662	7,048	7,121	7,235	7,331	

Changes to Appropriation - Territorial						
 	2009-10	2010-11	2011-12	2012-13	2013-14	
Payment for Expenses on Behalf of Territory	Est. Out.	Budget	Estimate	Estimate	Estimate	
 	$'000	$'000	$'000	$'000	$'000	
						
2009-10 Budget	5,495	5,586	5,605	5,690	5,690	
						
2010-11 Budget Policy Adjustment						
Revised Wage Parameters	- 	39 	68 	68 	69 	
						
2010-11 Budget Technical Adjustment						
Revised Indexation Parameters	- 	- 	- 	- 	76 	
						
2010-11 Budget	5,495	5,625	5,673	5,758	5,835	

Changes to Appropriation - Departmental						
 	2009-10	2010-11	2011-12	2012-13	2013-14	
Capital Injections	Est. Out.	Budget	Estimate	Estimate	Estimate	
 	$'000	$'000	$'000	$'000	$'000	
						
2009-10 Budget	 - 	 - 	 - 	 - 	 - 	
						
Technical Adjustment						
Transfer - Assembly Library from TAMS	5 	5 	5 	5 	5 	
						
2010-11 Budget	5	5	5	5	5	

Changes to Appropriation - Territorial						
 	2009-10	2010-11	2011-12	2012-13	2013-14	
Capital Injections	Est. Out.	Budget	Estimate	Estimate	Estimate	
 	$'000	$'000	$'000	$'000	$'000	
						
2009-10 Budget	691	222	228	234	234	
						
2010-11 Budget Technical Adjustments						
Capital Upgrades Indexation	- 	- 	- 	- 	6 	
Rollover - Lift Upgrade	(185)	185 	- 	- 	- 	
Rollover - Improved Environmental Measures	(20)	20 	- 	- 	- 	
						
2010-11 Budget	486 	427 	228 	234 	240 	

2010-11 Capital Works Program
 	Estimated	Estimated	2010-11	2011-12	2012-13	Physical	
	Total	Expenditure	Financing	Financing	Financing	Completion	
	Cost	Pre 2010-11				Date	
 	$’000	$’000	$’000	$’000	$’000	 	
							
Capital Upgrades							
Capital Upgrades Funding	222	-	222				
							
Total Capital Upgrades	222	-	222				
							
Total New Works	222	-	222	-	-		
							
Works in Progress							
Lift Upgrade	285	100	185	-	-	Oct 2010	
Improved Environmental Measures  (Prior Year Capital Upgrades)	78	58	20				
							
Total Works in Progress	363	158	205	-	-		
 							
Total Capital Works Program	585	158	427	-	-		

Legislative Assembly Secretariat
Operating Statement
  2009-10			  2009-10	   2010-11		  2011-12	    2012-13	  2013-14		
    Budget			Est.Outcome	   Budget	     Var	  Estimate	    Estimate	  Estimate		
    $'000			    $'000	   $'000	      %	    $'000	     $'000	   $'000		
		Income								
		Revenue								
6,163		Government Payment for Outputs	6,662	7,048	6	7,121	7,235	7,331		
26		Interest	11	16	45	16	16	16		
40		Other Revenue	35	40	14	40	40	40		
209		Resources Received Free of Charge	209	209	-	209	209	209		
6,438		Total Revenue	6,917	7,313	6	7,386	7,500	7,596		
		Gains								
0		Total Gains	0	0	-	0	0	0		
6,438		Total Income	6,917	7,313	6	7,386	7,500	7,596		
		Expenses								
3,094		Employee Expenses	3,462	3,579	3	3,608	3,624	3,676		
480		Superannuation Expenses	566	603	7	623	627	628		
2,884		Supplies and Services	2,905	3,175	9	3,185	3,279	3,322		
56		Depreciation and Amortisation	68	68	-	68	68	68		
6,514		Total Ordinary Expenses	7,001	7,425	6	7,484	7,598	7,694		
-76		Operating Result	-84	-112	-33	-98	-98	-98		
-76		Total Comprehensive Income	-84	-112	-33	-98	-98	-98		

Legislative Assembly Secretariat
Balance Sheet
    Budget			Est.Outcome	    Planned		   Planned	   Planned	   Planned		
as at 30/6/10			as at 30/6/10	as at 30/6/11	   Var	as at 30/6/12	as at 30/6/13	as at 30/6/14		
   $'000			   $'000	     $'000	    %	    $'000	    $'000	    $'000		
		Current Assets								
446		Cash and Cash Equivalents	154	152	-1	150	148	146		
49		Receivables	49	49	-	49	49	49		
495		Total Current Assets	203	201	-1	199	197	195		
		Non Current Assets								
870		Property, Plant and Equipment	1,094	1,031	-6	968	905	842		
870		Total Non Current Assets	1,094	1,031	-6	968	905	842		
1,365		TOTAL ASSETS	1,297	1,232	-5	1,167	1,102	1,037		
		Current Liabilities								
133		Payables	126	129	2	132	135	138		
35		Finance Leases	14	14	-	14	14	14		
920		Employee Benefits	1,032	1,008	-2	974	940	906		
1,088		Total Current Liabilities	1,172	1,151	-2	1,120	1,089	1,058		
		Non Current Liabilities								
0		Finance Leases	41	41	-	41	41	41		
131		Employee Benefits	346	409	18	468	527	586		
131		Total Non Current Liabilities	387	450	16	509	568	627		
1,219		TOTAL LIABILITIES	1,559	1,601	3	1,629	1,657	1,685		
146		NET ASSETS	-262	-369	-41	-462	-555	-648		
		REPRESENTED BY FUNDS EMPLOYED								
-375		Accumulated Funds	-785	-892	-14	-985	-1,078	-1,171		
521		Reserves	523	523	-	523	523	523		
146		TOTAL FUNDS EMPLOYED	-262	-369	-41	-462	-555	-648		

Legislative Assembly Secretariat
Cash Flow Statement
  2009-10			  2009-10	   2010-11		  2011-12	    2012-13	  2013-14		
    Budget			Est.Outcome	   Budget	     Var	  Estimate	    Estimate	  Estimate		
    $'000			    $'000	   $'000	      %	    $'000	     $'000	   $'000		
		CASH FLOWS FROM OPERATING ACTIVITIES								
		Receipts								
6,163		Cash from Government for Outputs	6,662	7,048	6	7,121	7,235	7,331		
26		Interest Received	11	16	45	16	16	16		
204		Other Revenue	199	204	3	204	204	204		
6,393		Operating Receipts	6,872	7,268	6	7,341	7,455	7,551		
		Payments								
3,073		Related to Employees	3,442	3,544	3	3,587	3,603	3,655		
480		Related to Superannuation	566	603	7	623	627	628		
2,668		Related to Supplies and Services	2,689	2,959	10	2,969	3,063	3,106		
164		Other	164	164	-	164	164	164		
6,385		Operating Payments	6,861	7,270	6	7,343	7,457	7,553		
8		NET CASH INFLOW/ (OUTFLOW) FROM OPERATING ACTIVITIES	11	-2	-118	-2	-2	-2		
		CASH FLOWS FROM INVESTING ACTIVITIES								
		Payments								
0		Purchase of Property, Plant and Equipment and Capital Works	5	5	-	5	5	5		
0		Investing Payments	5	5	-	5	5	5		
0		NET CASH INFLOW/ (OUTFLOW) FROM INVESTING ACTIVITIES	-5	-5	-	-5	-5	-5		
		CASH FLOWS FROM FINANCING ACTIVITIES								
		Receipts								
0		Capital Injection from Government	5	5	-	5	5	5		
0		Financing Receipts	5	5	-	5	5	5		
0		NET CASH INFLOW/ (OUTFLOW) FROM FINANCING ACTIVITIES	5	5	-	5	5	5		
8		NET INCREASE/ (DECREASE) IN CASH HELD	11	-2	-118	-2	-2	-2		
438		CASH AT BEGINNING OF REPORTING PERIOD	143	154	8	152	150	148		
446		CASH AT THE END OF THE REPORTING PERIOD	154	152	-1	150	148	146		

Legislative Assembly Secretariat
Statement of Changes in Equity
    Budget			Est.Outcome	    Planned		   Planned	   Planned	   Planned		
as at 30/6/10			as at 30/6/10	as at 30/6/11	   Var	as at 30/6/12	as at 30/6/13	as at 30/6/14		
   $'000			   $'000	     $'000	    %	    $'000	    $'000	    $'000		
		Opening Equity								
-299		Opening Accumulated Funds	-738	-785	-6	-892	-985	-1,078		
268		Opening Asset Revaluation Reserve	270	270	-	270	270	270		
253		Opening Other Reserve	253	253	-	253	253	253		
222		Balance at the Start of the Reporting Period	-215	-262	-22	-369	-462	-555		
		Comprehensive Income								
-76		Operating Result for the Period	-84	-112	-33	-98	-98	-98		
-76		Total Comprehensive Income	-84	-112	-33	-98	-98	-98		
0		Total Movement in Reserves	0	0	-	0	0	0		
		Transactions Involving Owners Affecting Accumulated Funds								
0		Capital Injections	5	5	-	5	5	5		
0		Increase/(Decrease) in Net Assets due to Admin Restructure	32	0	-100	0	0	0		
0		Total Transactions Involving Owners Affecting Accumulated Funds	37	5	-86	5	5	5		
		Closing Equity								
-375		Closing Accumulated Funds	-785	-892	-14	-985	-1,078	-1,171		
268		Closing Asset Revaluation Reserve	270	270	-	270	270	270		
253		Closing Other Reserve	253	253	-	253	253	253		
146		Balance at the End of the Reporting Period	-262	-369	-41	-462	-555	-648		
Notes to Budget Statements 
Significant variations are as follows:
Operating Statement
•	government payment for outputs:
–	the increase of $0.499 million in the 2009‑10 estimated outcome from the original budget is mainly due to the transfer of the Government and Assembly Library from the Department of Territory and Municipal Services (TAMS) in July 2009; and 
–	the increase of $0.386 million in the 2010‑11 Budget from the 2009‑10 estimated outcome is mainly due to funding for new initiatives ($0.192 million), revised wage parameters ($0.051 million) and indexation.
•	employee expenses:  
–	the increase of $0.368 million in the 2009‑10 estimated outcome from the original budget is mainly due to the transfer of library staff from TAMS;  and
–	the increase of $0.117 million in the 2010‑11 Budget from the 2009‑10 estimated outcome is mainly due to funding for new initiatives ($0.067 million) and revised wage parameters ($0.043 million).
•	superannuation expenses:  the increase of $0.086 million in the 2009‑10 estimated outcome from the original budget is mainly due to the transfer of library staff from TAMS.
•	supplies and services:  the increase of $0.270 million in the 2010‑11 Budget from the  2009‑10 estimated outcome is mainly due to the funding for new initiatives and indexation.
Balance Sheet
•	cash and cash equivalents:  the decrease of $0.292 million in the 2009‑10 estimated outcome from the original budget is mainly due to cash being used to fund enhanced security and safety measures within the building and expenses associated with the marking of the 20th anniversary of Self‑Government.
•	property plant and equipment:  the increase of $0.224 million in the 2009‑10 estimated outcome from the original budget is mainly due to the purchase of new assets, including non-executive members’ office furniture, towards the end of 2008‑09 and the transfer of the library collection from TAMS.
•	current and non current finance leases:  the increase of $0.020 million in the 2009‑10 estimated outcome from the original budget is mainly due to existing vehicles reaching the end of their lease terms and new motor vehicles being acquired under finance leases.
•	current and non current employee benefits:  the increase of $0.327 million in the 2009‑10 estimated outcome from the original budget is mainly due to the change in the methodology used to estimate annual and long service leave liabilities.
Cash Flow Statement
Variances in the statement are explained in the notes above.
Statement of Changes in Equity
Variances in the statement are explained in the notes above.

Legislative Assembly Secretariat
Statement of Income and Expenses on Behalf of the Territory
  2009-10			  2009-10	   2010-11		  2011-12	    2012-13	  2013-14		
    Budget			Est.Outcome	   Budget	     Var	  Estimate	    Estimate	  Estimate		
    $'000			    $'000	   $'000	      %	    $'000	     $'000	   $'000		
		Income								
		Revenue								
5,495		Payment for Expenses on behalf of Territory	5,495	5,625	2	5,673	5,758	5,835		
5,495		Total Revenue	5,495	5,625	2	5,673	5,758	5,835		
		Gains								
0		Total Gains	0	0	-	0	0	0		
5,495		Total Income	5,495	5,625	2	5,673	5,758	5,835		
		Expenses								
4,915		Employee Expenses	4,925	5,029	2	5,069	5,087	5,160		
673		Superannuation Expenses	674	691	3	696	697	697		
93		Supplies and Services	93	96	3	97	163	167		
555		Depreciation and Amortisation	555	570	3	570	570	570		
6,236		Total Ordinary Expenses	6,247	6,386	2	6,432	6,517	6,594		
-741		Operating Result	-752	-761	-1	-759	-759	-759		
-741		Total Comprehensive Income	-752	-761	-1	-759	-759	-759		

Legislative Assembly Secretariat
Statement of Assets and Liabilities on Behalf of the Territory
    Budget			Est.Outcome	    Planned		   Planned	   Planned	   Planned		
as at 30/6/10			as at 30/6/10	as at 30/6/11	   Var	as at 30/6/12	as at 30/6/13	as at 30/6/14		
   $'000			   $'000	     $'000	    %	    $'000	    $'000	    $'000		
		Current Assets								
15		Cash and Cash Equivalents	42	44	5	46	48	50		
10		Receivables	16	17	6	18	19	20		
25		Total Current Assets	58	61	5	64	67	70		
		Non Current Assets								
24,411		Property, Plant and Equipment	23,270	23,127	-1	22,785	22,449	22,119		
24,411		Total Non Current Assets	23,270	23,127	-1	22,785	22,449	22,119		
24,436		TOTAL ASSETS	23,328	23,188	-1	22,849	22,516	22,189		
		Current Liabilities								
6		Payables	30	30	-	30	30	30		
264		Finance Leases	92	92	-	92	92	92		
629		Employee Benefits	367	519	41	669	819	969		
899		Total Current Liabilities	489	641	31	791	941	1,091		
		Non Current Liabilities								
0		Finance Leases	226	226	-	226	226	226		
85		Employee Benefits	48	90	88	132	174	216		
85		Total Non Current Liabilities	274	316	15	358	400	442		
984		TOTAL LIABILITIES	763	957	25	1,149	1,341	1,533		
23,452		NET ASSETS	22,565	22,231	-1	21,700	21,175	20,656		
		REPRESENTED BY FUNDS EMPLOYED								
11,827		Accumulated Funds	11,971	11,637	-3	11,106	10,581	10,062		
11,625		Reserves	10,594	10,594	-	10,594	10,594	10,594		
23,452		TOTAL FUNDS EMPLOYED	22,565	22,231	-1	21,700	21,175	20,656		

Legislative Assembly Secretariat
Budgeted Statement of Cash Flows on Behalf of the Territory
  2009-10			  2009-10	   2010-11		  2011-12	    2012-13	  2013-14		
    Budget			Est.Outcome	   Budget	     Var	  Estimate	    Estimate	  Estimate		
    $'000			    $'000	   $'000	      %	    $'000	     $'000	   $'000		
		CASH FLOWS FROM OPERATING ACTIVITIES								
		Receipts								
5,495		Cash from Government for EBT	5,495	5,625	2	5,673	5,758	5,835		
19		Other Revenue	19	19	-	19	19	19		
5,514		Operating Receipts	5,514	5,644	2	5,692	5,777	5,854		
		Payments								
4,726		Related to Employees	4,733	4,835	2	4,877	4,895	4,968		
673		Related to Superannuation	674	691	3	696	697	697		
93		Related to Supplies and Services	93	96	3	97	163	167		
20		Other	20	20	-	20	20	20		
5,512		Operating Payments	5,520	5,642	2	5,690	5,775	5,852		
2		NET CASH INFLOW/ (OUTFLOW) FROM OPERATING ACTIVITIES	-6	2	133	2	2	2		
		CASH FLOWS FROM INVESTING ACTIVITIES								
		Payments								
691		Purchase of Property, Plant and Equipment and Capital Works	486	427	-12	228	234	240		
691		Investing Payments	486	427	-12	228	234	240		
-691		NET CASH INFLOW/ (OUTFLOW) FROM INVESTING ACTIVITIES	-486	-427	12	-228	-234	-240		
		CASH FLOWS FROM FINANCING ACTIVITIES								
		Receipts								
691		Capital Injection from Government	486	427	-12	228	234	240		
691		Financing Receipts	486	427	-12	228	234	240		
691		NET CASH INFLOW/ (OUTFLOW) FROM FINANCING ACTIVITIES	486	427	-12	228	234	240		
2		NET INCREASE/ (DECREASE) IN CASH HELD	-6	2	133	2	2	2		
13		CASH AT BEGINNING OF REPORTING PERIOD	48	42	-13	44	46	48		
15		CASH AT THE END OF THE REPORTING PERIOD	42	44	5	46	48	50		

Legislative Assembly Secretariat
Statement of Changes in Equity on Behalf of the Territory
    Budget			Est.Outcome	    Planned		   Planned	   Planned	   Planned		
as at 30/6/10			as at 30/6/10	as at 30/6/11	   Var	as at 30/6/12	as at 30/6/13	as at 30/6/14		
   $'000			   $'000	     $'000	    %	    $'000	    $'000	    $'000		
		Opening Equity								
11,877		Opening Accumulated Funds	12,237	11,971	-2	11,637	11,106	10,581		
11,625		Opening Asset Revaluation Reserve	10,594	10,594	-	10,594	10,594	10,594		
23,502		Balance at the Start of the Reporting Period	22,831	22,565	-1	22,231	21,700	21,175		
		Comprehensive Income								
-741		Operating Result for the Period	-752	-761	-1	-759	-759	-759		
-741		Total Comprehensive Income	-752	-761	-1	-759	-759	-759		
0		Total Movement in Reserves	0	0	-	0	0	0		
		Transactions Involving Owners Affecting Accumulated Funds								
691		Capital Injections	486	427	-12	228	234	240		
691		Total Transactions Involving Owners Affecting Accumulated Funds	486	427	-12	228	234	240		
		Closing Equity								
11,827		Closing Accumulated Funds	11,971	11,637	-3	11,106	10,581	10,062		
11,625		Closing Asset Revaluation Reserve	10,594	10,594	-	10,594	10,594	10,594		
23,452		Balance at the End of the Reporting Period	22,565	22,231	-1	21,700	21,175	20,656		
Notes to Budget Statements
Significant variations are as follows: 
Statement of Income and Expenses on Behalf of the Territory 
•	payments for expenses on behalf of the Territory:  the increase of $0.130 million in the 2010‑11 Budget from the 2009‑10 estimated outcome is due to indexation and revised wage parameters. 
Statement of Assets and Liabilities on Behalf of the Territory
•	cash and cash equivalents:  the increase of $0.027 million in the 2009‑10 estimated outcome from the original budget is due to the higher opening cash balance at the beginning of 2009‑10 than previously budgeted.
•	current and non current finance leases:  the increase of $0.054 million in the 2009‑10 estimated outcome from the original budget is mainly due to existing vehicles reaching the end of their lease terms and new motor vehicles being acquired under finance leases.
•	current and non current employee benefits:  
–		the decrease of $0.299 million in the 2009‑10 estimated outcome from the original budget reflects the cessation of employment of a number of staff of non-executive members’ following the October 2008 Election; and
–		the increase of $0.194 million in the 2010‑11 Budget from the 2009‑10 estimated outcome is mainly due to the accrual of leave during the year and new employees of the Legislative Assembly transferring their leave entitlements from other Government departments.