LEGISLATIVE ASSEMBLY SECRETARIAT
Objectives
The Legislative Assembly Secretariat (the Secretariat) is responsible for providing a range of business and procedural advice and support services to the Legislative Assembly (the Assembly), including:
•	procedural advice and research services to members and their staff through the Chamber Support Office and the Committee Office;
•	business and policy advice and support relating to payroll, personnel, accounting, members’ entitlements, building and operations management, and corporate governance;
•	Hansard recording and transcription services, IT support and advice, and broadcasting services;
•	communicating and promoting the roles and functions of the Assembly to the community and Government agencies; and
•	building and strengthening relationships with other parliaments.
2008‑09 Priorities
Strategic and operational initiatives to be pursued in 2008‑09 include: 
•	preparing for the October 2008 Assembly general election, undertaking various operational and procedural matters associated with the conclusion of the sixth Assembly and the commencement of the seventh Assembly;
•	enhancing information management arrangements within the Assembly including review and refinement of internet and intranet sites and Assembly publications;
•	implementing agreed recommendations arising from a comprehensive audit of the Assembly's environmental sustainability performance;
•	arranging for the marking of the 20th anniversary of self-government for the Australian Capital Territory;
•	commencing the development of a successor to the 2004‑2009 Secretariat strategic plan; and
•	publishing the Companion to the Assembly’s Standing Orders.
Business and Corporate Strategies
The key strategies which the Secretariat will adopt to achieve its objectives and priorities, and to manage its business and financial risks will be consistent with the Secretariat’s strategic plan 2004‑2009, relevant whole of government requirements and general principles of good governance.  The strategies will build on the improved corporate governance framework that the Secretariat has developed since the launch of its strategic plan in 2004 and will include: 
•	maintaining and reviewing the Secretariat’s risk management framework, including its high risk register and business continuity arrangements;
•	the continuing operation and review of the internal audit program;
•	the analysis of, and response to, user feedback based on a regular client survey program; and
•	ongoing review and implementation of strategic planning processes and frameworks.
Estimated Employment Level
2007-08
Budget			2007-08
Est. Outcome	2008-09
Budget	
39		 Staffing  (FTE)	39	37	

Changes to Appropriation
						
Changes to Appropriation - Departmental						
 	2007-08	2008-09	2009-10	2010-11	2011-12	
Government Payment for Outputs	Est. Out.	Budget	Estimate	Estimate	Estimate	
 	$'000	$'000	$'000	$'000	$'000	
						
2007-08 Budget	5,764	5,928	6,069	6,189	6,189	
						
2008-09 Budget Technical Adjustments						
Revised Indexation Parameters	 - 	7	7	8	8	
Transfer Departmental MLA Mobile Phone Appropriation to Territorial	 - 	(25)	(25)	(26)	(27)	
Decreased Superannuation Contributions	 - 	(32)	(38)	(36)	(24)	
						
2008-09 Budget	5,764	5,878	6,013	6,135	6,146	

						
Changes to Appropriation - Territorial						
 	2007-08	2008-09	2009-10	2010-11	2011-12	
Payment for Expenses on Behalf of Territory	Est. Out.	Budget	Estimate	Estimate	Estimate	
 	$'000	$'000	$'000	$'000	$'000	
						
2007-08 Budget	4,639	4,925	4,878	4,949	4,949	
						
2nd Appropriation 						
MLA Salary Increase	60	24	5	6	7	
						
2008-09 Budget Technical Adjustments						
Transfer Departmental MLA Mobile Phone Appropriation to Territorial	 - 	25	25	26	27	
						
2008-09 Budget	4,699	4,974	4,908	4,981	4,983	

						
Changes to Appropriation - Territorial						
 	2007-08	2008-09	2009-10	2010-11	2011-12	
Capital Injections	Est. Out.	Budget	Estimate	Estimate	Estimate	
 	$'000	$'000	$'000	$'000	$'000	
						
2007-08 Budget	286	211	216	221	221	
						
FMA Section 16B Rollover 						
Capital Upgrades	74	 - 	 - 	 - 	 - 	
						
2008-09 Budget Technical Adjustments						
Capital Upgrades Indexation	 - 	1	1	1	7	
						
2008-09 Budget	360	212	217	222	228	

2008-09 Capital Works Program
Territorial
 	Estimated	Estimated	2008‑09	2009-10	2010-11	Expected	
	Total	Expenditure	Financing	Financing	Financing	Completion	
	Cost	Pre 2008‑09				Date	
 	$’000	$’000	$’000	$’000	$’000	 	
							
New Capital Works							
							
Capital Upgrades	212	-	212				
							
Total Capital Upgrades	212	-	212				
							
Total New Capital Works	212	-	212				
 						 	
Total Territorial Capital Works	212	-	212				

Legislative Assembly Secretariat	
Operating Statement	
  2007-08			  2007-08	   2008-09		  2009-10	  2010-11	  2011-12		
    Budget			Est.Outcome	   Budget	   Var	  Estimate	   Estimate	  Estimate		
    $'000			   $'000	   $'000	    %	   $'000	    $'000	   $'000		
		Income								
		Revenue								
5,764		Government Payment for Outputs	5,764	5,878	2	6,013	6,135	6,146		
31		Interest	30	31	3	31	31	31		
40		Other Revenue	102	40	-61	40	40	40		
209		Resources Received free of charge	209	209	-	209	209	209		
6,044		Total Revenue	6,105	6,158	1	6,293	6,415	6,426		
		Gains								
0		Total Gains	0	0	-	0	0	0		
6,044		Total Income	6,105	6,158	1	6,293	6,415	6,426		
		Expenses								
3,046		Employee Expenses	2,962	2,960	..	2,991	3,024	3,020		
496		Superannuation Expenses	488	453	-7	467	488	499		
2,543		Supplies and Services	2,596	2,782	7	2,850	2,918	2,922		
25		Depreciation and Amortisation	52	52	-	52	52	52		
6,110		Total Ordinary Expenses	6,098	6,247	2	6,360	6,482	6,493		
-66		Operating Result	7	-89	#	-67	-67	-67		

Legislative Assembly Secretariat	
Balance Sheet	
    Budget			Est.Outcome	   Planned		   Planned	   Planned	   Planned		
as at 30/6/08			as at 30/6/08	as at 30/6/09	   Var	as at 30/6/10	as at 30/6/11	as at 30/6/12		
   $'000			   $'000	    $'000	    %	    $'000	    $'000	    $'000		
		Current Assets								
758		Cash and Cash Equivalents	634	647	2	660	673	686		
42		Receivables	33	33	-	33	33	33		
3		Other	4	4	-	4	4	4		
803		Total Current Assets	671	684	2	697	710	723		
		Non Current Assets								
669		Property, Plant and Equipment	722	670	-7	618	566	514		
669		Total Non Current Assets	722	670	-7	618	566	514		
1,472		TOTAL ASSETS	1,393	1,354	-3	1,315	1,276	1,237		
		Current Liabilities								
477		Payables	261	264	1	267	270	273		
0		Finance Leases	18	18	-	18	18	18		
801		Employee Benefits	800	785	-2	752	719	686		
1,278		Total Current Liabilities	1,079	1,067	-1	1,037	1,007	977		
		Non Current Liabilities								
0		Finance Leases	28	28	-	28	28	28		
139		Employee Benefits	76	138	82	196	254	312		
139		Total Non Current Liabilities	104	166	60	224	282	340		
1,417		TOTAL LIABILITIES	1,183	1,233	4	1,261	1,289	1,317		
55		NET ASSETS	210	121	-42	54	-13	-80		
		REPRESENTED BY FUNDS EMPLOYED								
-303		Accumulated Funds	-148	-237	-60	-304	-371	-438		
358		Reserves	358	358	-	358	358	358		
55		TOTAL FUNDS EMPLOYED	210	121	-42	54	-13	-80		

Legislative Assembly Secretariat	
Cash Flow Statement	
  2007-08			  2007-08	   2008-09		  2009-10	  2010-11	  2011-12		
    Budget			Est.Outcome	   Budget	   Var	  Estimate	   Estimate	  Estimate		
    $'000			   $'000	   $'000	    %	   $'000	    $'000	   $'000		
		CASH FLOWS FROM OPERATING ACTIVITIES								
		Receipts								
5,764		Cash from Government for Outputs	5,764	5,878	2	6,013	6,135	6,146		
31		Interest Received	30	31	3	31	31	31		
203		Other Revenue	265	204	-23	204	204	204		
5,998		Operating Receipts	6,059	6,113	1	6,248	6,370	6,381		
		Payments								
3,491		Related to Employees	3,399	3,366	-1	3,433	3,487	3,494		
2,331		Related to Supplies and Services	2,384	2,570	8	2,638	2,706	2,710		
163		Other	163	164	1	164	164	164		
5,985		Operating Payments	5,946	6,100	3	6,235	6,357	6,368		
13		NET CASH INFLOW/(OUTFLOW) FROM OPERATING ACTIVITIES	113	13	-88	13	13	13		
		CASH FLOWS FROM INVESTING ACTIVITIES								
		Payments								
163		Purchase of Property, Plant and Equipment	163	0	-100	0	0	0		
163		Investing Payments	163	0	-100	0	0	0		
-163		NET CASH INFLOW/(OUTFLOW) FROM INVESTING ACTIVITIES	-163	0	-100	0	0	0		
		CASH FLOWS FROM FINANCING ACTIVITIES								
		Receipts								
163		Capital Injection from Government	163	0	-100	0	0	0		
163		Financing Receipts	163	0	-100	0	0	0		
163		NET CASH INFLOW/(OUTFLOW) FROM FINANCING ACTIVITIES	163	0	-100	0	0	0		
13		NET INCREASE/(DECREASE) IN CASH HELD	113	13	-88	13	13	13		
745		CASH AT BEGINNING OF REPORTING PERIOD	521	634	22	647	660	673		
758		CASH AT THE END OF THE REPORTING PERIOD	634	647	2	660	673	686		

Legislative Assembly Secretariat	
Statement of Changes in Equity	
    Budget			Est.Outcome	   Planned		   Planned	   Planned	   Planned		
as at 30/6/08			as at 30/6/08	as at 30/6/09	   Var	as at 30/6/10	as at 30/6/11	as at 30/6/12		
   $'000			   $'000	    $'000	    %	    $'000	    $'000	    $'000		
-42		Opening Balance	40	210	425	121	54	-13		
		Accumulated Funds								
-66		Operating Result for the Period	7	-89	#	-67	-67	-67		
		Reserves								
-66		Total Income And Expense For The Period	7	-89	#	-67	-67	-67		
		Transactions Involving Equity Holders Affecting Accumulated Funds								
163		Capital Injections	163	0	-100	0	0	0		
55		Closing Balance	210	121	-42	54	-13	-80		
Notes to Budget Statements
Significant variations are as follows:
Operating Statement
•	government payments for outputs:  the increase of $0.114 million in the 2008‑09 Budget from the 2007‑08 estimated outcome is mainly due to wage increases.
•	other revenue:  the increase of $0.062 million in the 2007‑08 estimated outcome from the original budget and the decrease of $0.062 million in the 2008‑09 Budget from the 2007‑08 estimated outcome is mainly due to the receipt of insurance payments relating to the damage from the February 2007 hailstorm, one-off disposals of equipment and a refund for overpaid telephone expenses.
•	supplies and services:  the increase of $0.186 million in the 2008‑09 Budget from the 2007‑08 estimated outcome is mainly due to the impact of transferring financial services to the Shared Services Centre.
•	depreciation and amortisation:  the increase of $0.027 million in the 2007‑08 estimated outcome from the original budget is due to the depreciation expenses now being incurred on finance leases for two vehicles used by the Assembly.
Balance Sheet
•	cash and cash equivalents:  the decrease of $0.124 million in the 2007‑08 estimated outcome from the original budget is mainly due to the flow on effect of the 2006‑07 audited result.
•	payables:  the decrease of $0.216 million in the 2007‑08 estimated outcome from the original budget is due to a lower than anticipated level of outstanding payments being held at the end of the financial year.
•	non current employee benefits: 
–	the decrease of $0.063 million in the 2007‑08 estimated outcome from the original budget is due to the higher than expected use of annual and long service leave during the 2007‑08 financial year; and
–	the increase of $0.062 million in the 2008‑09 Budget from the 2007‑08 estimated outcome is due to the accrual of annual and long service leave.
Statement of Changes in Equity
•	capital injections:  the decrease of $0.163 million in the 2008‑09 Budget from the 2007‑08 estimated outcome is due to a one off capital injection for the upgrade of broadcasting infrastructure and the purchase of X-ray scanning equipment in the 2007‑08 financial year.

Legislative Assembly Secretariat	
Statement of Income and Expenses on Behalf of the Territory	
  2007-08			  2007-08	   2008-09		  2009-10	  2010-11	  2011-12		
    Budget			Est.Outcome	   Budget	   Var	  Estimate	   Estimate	  Estimate		
    $'000			   $'000	   $'000	    %	   $'000	    $'000	   $'000		
		Income								
		Revenue								
4,639		Payment for Expenses on behalf of Territory	4,699	4,974	6	4,908	4,981	4,983		
0		Other Revenue	2	0	-100	0	0	0		
4,639		Total Revenue	4,701	4,974	6	4,908	4,981	4,983		
		Gains								
0		Total Gains	0	0	-	0	0	0		
4,639		Total Income	4,701	4,974	6	4,908	4,981	4,983		
		Expenses								
4,192		Employee Expenses	4,131	4,483	9	4,392	4,449	4,450		
585		Superannuation Expenses	643	600	-7	609	622	622		
56		Supplies and Services	92	91	-1	93	96	97		
491		Depreciation and Amortisation	491	492	..	493	494	494		
5,324		Total Ordinary Expenses	5,357	5,666	6	5,587	5,661	5,663		
-685		Operating Result	-656	-692	5	-679	-680	-680		

Legislative Assembly Secretariat	
Statement of Assets and Liabilities on Behalf of the Territory	
    Budget			Est.Outcome	   Planned		   Planned	   Planned	   Planned		
as at 30/6/08			as at 30/6/08	as at 30/6/09	   Var	as at 30/6/10	as at 30/6/11	as at 30/6/12		
   $'000			   $'000	    $'000	    %	    $'000	    $'000	    $'000		
		Current Assets								
19		Cash and Cash Equivalents	36	38	6	40	42	44		
51		Receivables	8	9	13	10	11	12		
70		Total Current Assets	44	47	7	50	53	56		
		Non Current Assets								
20,359		Property, Plant and Equipment	20,535	20,442	..	20,166	19,894	19,628		
0		Capital Works in Progress	187	0	-100	0	0	0		
20,359		Total Non Current Assets	20,722	20,442	-1	20,166	19,894	19,628		
20,429		TOTAL ASSETS	20,766	20,489	-1	20,216	19,947	19,684		
		Current Liabilities								
80		Payables	104	104	-	104	104	104		
0		Finance Leases	115	115	-	115	115	115		
519		Employee Benefits	401	561	40	708	856	1,004		
599		Total Current Liabilities	620	780	26	927	1,075	1,223		
		Non Current Liabilities								
0		Finance Leases	234	234	-	234	234	234		
81		Employee Benefits	42	85	102	127	168	209		
81		Total Non Current Liabilities	276	319	16	361	402	443		
680		TOTAL LIABILITIES	896	1,099	23	1,288	1,477	1,666		
19,749		NET ASSETS	19,870	19,390	-2	18,928	18,470	18,018		
		REPRESENTED BY FUNDS EMPLOYED								
11,475		Accumulated Funds	11,596	11,116	-4	10,654	10,196	9,744		
8,274		Reserves	8,274	8,274	-	8,274	8,274	8,274		
19,749		TOTAL FUNDS EMPLOYED	19,870	19,390	-2	18,928	18,470	18,018		

Legislative Assembly Secretariat	
Budgeted Statement of Cashflows on Behalf of the Territory	
  2007-08			  2007-08	   2008-09		  2009-10	  2010-11	  2011-12		
    Budget			Est.Outcome	   Budget	   Var	  Estimate	   Estimate	  Estimate		
    $'000			   $'000	   $'000	    %	   $'000	    $'000	   $'000		
		CASH FLOWS FROM OPERATING ACTIVITIES								
		Receipts								
4,639		Cash from Government for EBT	4,699	4,974	6	4,908	4,981	4,983		
19		Other Revenue	21	19	-10	19	19	19		
4,658		Operating Receipts	4,720	4,993	6	4,927	5,000	5,002		
		Payments								
4,580		Related to Employees	4,577	4,880	7	4,812	4,882	4,883		
56		Related to Supplies and Services	92	91	-1	93	96	97		
20		Other	20	20	-	20	20	20		
4,656		Operating Payments	4,689	4,991	6	4,925	4,998	5,000		
2		NET CASH INFLOW/(OUTFLOW) FROM OPERATING ACTIVITIES	31	2	-94	2	2	2		
		CASH FLOWS FROM INVESTING ACTIVITIES								
		Payments								
286		Purchase of Property, Plant and Equipment	360	212	-41	217	222	228		
286		Investing Payments	360	212	-41	217	222	228		
-286		NET CASH INFLOW/(OUTFLOW) FROM INVESTING ACTIVITIES	-360	-212	41	-217	-222	-228		
		CASH FLOWS FROM FINANCING ACTIVITIES								
		Receipts								
286		Capital Injection from Government	360	212	-41	217	222	228		
286		Financing Receipts	360	212	-41	217	222	228		
286		NET CASH INFLOW/(OUTFLOW) FROM FINANCING ACTIVITIES	360	212	-41	217	222	228		
2		NET INCREASE/(DECREASE) IN CASH HELD	31	2	-94	2	2	2		
17		CASH AT BEGINNING OF REPORTING PERIOD	5	36	620	38	40	42		
19		CASH AT THE END OF THE REPORTING PERIOD	36	38	6	40	42	44		

Legislative Assembly Secretariat	
Statement of Changes in Equity on Behalf of the Territory	
    Budget			Est.Outcome	   Planned		   Planned	   Planned	   Planned		
as at 30/6/08			as at 30/6/08	as at 30/6/09	   Var	as at 30/6/10	as at 30/6/11	as at 30/6/12		
   $'000			   $'000	    $'000	    %	    $'000	    $'000	    $'000		
20,148		Opening Balance	20,166	19,870	-1	19,390	18,928	18,470		
		Accumulated Funds								
-685		Operating Result for the Period	-656	-692	-5	-679	-680	-680		
		Reserves								
-685		Total Income And Expense For The Period	-656	-692	-5	-679	-680	-680		
		Transactions Involving Equity Holders Affecting Accumulated Funds								
286		Capital Injections	360	212	-41	217	222	228		
19,749		Closing Balance	19,870	19,390	-2	18,928	18,470	18,018		
Notes to Budget Statements
Significant variations are as follows:
Statement of Income and Expenses on Behalf of the Territory
•	payment for expenses on behalf of Territory:  the increase of $0.275 million in the 2008‑09 Budget from the 2007‑08 estimated outcome is mainly due to wage increases and one off funding to meet expected higher than normal staff separation costs associated with the October 2008 Assembly election.
•	employee and superannuation expenses:  the increase of $0.309 million in the 2008‑09 Budget from the 2007‑08 estimated outcome is mainly due to wage increases and expected higher than normal staff separation costs associated with the October 2008 Assembly election.
•	supplies and services:  the increase of $0.036 million in the 2007‑08 estimated outcome from the original budget is mainly due to higher than budgeted expenditure on travel and on consultants and contractors for the 2007‑08 financial year.
Statement of Assets and Liabilities on Behalf of the Territory
•	receivables:  the decrease of $0.043 million in the 2007‑08 estimated outcome from the original budget is mainly due to some accounts being settled earlier then expected.
•	property plant and equipment and capital works in progress: 
–	the increase of $0.363 million in the 2007‑08 estimated outcome from the original budget is mainly due to the completion of capital upgrades ($0.261 million) and new motor vehicle leases being finance leases; and
–	the decrease of $0.280 million in the 2008‑09 Budget from the 2007‑08 estimated outcome is mainly due to depreciation and the completion of capital works in progress.
•	current and non current finance leases:  the increase of $0.349 million in the 2007‑08 estimated outcome from the original budget is due to new motor vehicle leases being finance leases.
•	current and non current employee benefits: 
–	the decrease of $0.157 million in the 2007‑08 estimated outcome from the original budget is due to the flow on effect of the 2006‑07 audited outcome reflecting lower leave balances; and
–	the increase of $0.203 million in the 2008‑09 Budget from the 2007‑08 estimated outcome is mainly due to wage increases and accruing leave liabilities.