LEGISLATIVE ASSEMBLY SECRETARIAT
Objectives 
The Legislative Assembly Secretariat is responsible for providing a range of business and procedural advice and support services to the Legislative Assembly (the Assembly) including:
•	procedural advice and research services to members and their staff through the Chamber Support Office and the Committee Office;
•	business and policy advice and support relating to payroll personnel, accounting, members’ entitlements, building and operations management, and corporate governance;
•	Hansard recording and transcription services, IT support and advice, and broadcasting services;
•	communicating and promoting the roles and functions of the Assembly to the community and Government agencies; and
•	building and strengthening relationships with other parliaments.
2005-06 Highlights
Strategic and operational issues to be pursued in 2005‑06 include:
•	continuing the implementation of recommendations arising from a comprehensive review of physical security for the Assembly building and its occupants;
•	implementing a new financial management system;
•	developing a business continuity and disaster recovery plan and associated arrangements;
•	participating in inter‑jurisdictional benchmarking with other Australian Parliaments; and
•	conducting public service seminars on the business, roles and functions of the Assembly.

Changes to Appropriation
Changes to Appropriation - Departmental						
 	2004-05	2005-06	2006-07	2007-08	2008-09	
Government Payment for Outputs	Est. Outc.	Budget	Estimate	Estimate	Estimate	
 	$'000	$'000	$'000	$'000	$'000	
2004-05 Budget	  5  076	  5  171	  5  292	  5  324	  5  324	
						
2nd Appropriation						
Wage Negotiations	    51	    57	    69	    70	    70	
2005-06 Budget Technical Adjustments						
Revised Indexation Parameters	    0	    0	    0	    0	    101	
Communication Contract Savings	    0	-29	-44	-44	-44	
						
2005-06 Budget 	  5  127	  5  199	  5  317	  5  350	  5  451	
 	 	 	 	 	 	
Changes to Appropriation - Territorial						
 	2004-05	2005-06	2006-07	2007-08	2008-09	
Payment for Expenses on Behalf of Territory	Est. Outc.	Budget	Estimate	Estimate	Estimate	
 	$'000	$'000	$'000	$'000	$'000	
2004-05 Budget	  4  229	  4  133	  4  187	  4  234	  4  234	
						
2nd Appropriation						
Increased Employee Severance Payment	    170	    0	    0	    0	    0	
2005-06 Budget Technical Adjustments						
Revised Indexation Parameters	    0	    0	    0	    0	    60	
Increased MLA Remuneration	    0	    93	    93	    93	    93	
Wage Negotiations	    0	    74	    74	    74	    74	
						
2005-06 Budget 	  4  399	  4  300	  4  354	  4  401	  4  461	
 	 	 	 	 	 	
Changes to Appropriation - Territorial	 	 	 	 	 	
	2004-05	2005-06	2006-07	2007-08	2008-09	
Capital Injections	Est. Outc.	Budget	Estimate	Estimate	Estimate	
 	$'000	$'000	$'000	$'000	$'000	
2004-05 Budget	    668	    0	    0	    0	    0	
						
2005-06 Budget Policy Adjustments						
Capital Upgrade Program	    0	    200	    200	    200	    200	
2005-06 Budget Technical Adjustments						
Rollover - Security Upgrade	-300	    300	    0	    0	    0	
Rollover - Public Entrance Upgrade	-300	    300	    0	    0	    0	
						
2005-06 Budget	    68	    800	    200	    200	    200	
 	 	 	 	 	 	
2005-06 Capital Works Program
Territorial
 	Estimated	Estimated	2005-06	2006-07	2007-08	Expected 	
	Total	Expenditure	Financing	Financing	Financing	Completion 	
	Cost	Pre 2005-06				Date  	
 	$’000	$’000	$’000	$’000	$’000	 	
							
New Capital Works							
							
Capital Upgrades							
Building Improvements	100	-	100			Various	
Occupational Health and Safety	100	-	100			Various	
							
Total Capital Upgrades	200	-	200	0	0	 	
							
Total New Capital Works	200	-	200	0	0	 	
 	 	 	 	 	 	 	
Works in Progress							
							
Physical Security Upgrade	300	-	300	-	-	Mar 2006	
Upgrade Public Entrance	300	-	300	-	-	Mar 2006	
							
Total Works in Progress	600	-	600	-	-	 	
							
 Total Territorial Capital Works	800	-	800	-			

Legislative Assembly Secretariat	
Operating Statement	
  2004-05			  2004-05	   2005-06		  2006-07	  2007-08	  2008-09		
    Budget			Est.Outcome	   Budget	   Var	  Estimate	   Estimate	  Estimate		
    $'000			   $'000	   $'000	    %	   $'000	    $'000	   $'000		
		Income								
		Revenue								
5  042		Government Payment for Outputs	5  127	5  199	1	5  317	5  350	5  451		
22		Interest	22	22	-	22	22	22		
10		Other Revenue	10	10	-	10	10	10		
209		Resources Received free of charge	209	209	-	209	209	209		
5  283		Total Revenue	5  368	5  440	1	5  558	5  591	5  692		
		Gains								
0		Total Gains	0	0	-	0	0	0		
5  283		Total Income	5  368	5  440	1	5  558	5  591	5  692		
		Expenses								
2  211		Employee Expenses	2  300	2  379	3	2  426	2  455	2  485		
337		Superannuation Expenses	348	361	4	372	376	379		
2  767		Supplies and Services	2  747	2  722	-1	2  773	2  773	2  841		
42		Depreciation and Amortisation	42	12	-71	12	12	12		
5  357		Total Ordinary Expenses	5  437	5  474	1	5  583	5  616	5  717		
-74		Operating Result	-69	-34	51	-25	-25	-25		

Legislative Assembly Secretariat	
Balance Sheet	
    Budget			Est.Outcome	   Planned		   Planned	   Planned	   Planned		
as at 30/6/05			as at 30/6/05	as at 30/6/06	   Var	as at 30/6/07	as at 30/6/08	as at 30/6/09		
   $'000			   $'000	    $'000	    %	    $'000	    $'000	    $'000		
		Current Assets								
107		Cash	37	37	-	37	37	37		
51		Receivables	33	33	-	33	33	33		
637		Investments	518	535	3	548	561	574		
4		Other	8	8	-	8	8	8		
799		Total Current Assets	596	613	3	626	639	652		
		Non Current Assets								
484		Property, Plant and Equipment	593	581	-2	569	557	545		
484		Total Non Current Assets	593	581	-2	569	557	545		
1  283		TOTAL ASSETS	1  189	1  194	..	1  195	1  196	1  197		
		Current Liabilities								
231		Payables	345	348	1	351	354	357		
278		Employee Benefits	306	284	-7	258	228	198		
509		Total Current Liabilities	651	632	-3	609	582	555		
		Non Current Liabilities								
283		Employee Benefits	343	401	17	450	503	556		
283		Total Non Current Liabilities	343	401	17	450	503	556		
792		TOTAL LIABILITIES	994	1  033	4	1  059	1  085	1  111		
491		NET ASSETS	195	161	-17	136	111	86		
		REPRESENTED BY FUNDS EMPLOYED								
133		Accumulated Funds	-163	-197	-21	-222	-247	-272		
358		Reserves	358	358	-	358	358	358		
491		TOTAL FUNDS EMPLOYED	195	161	-17	136	111	86		

Legislative Assembly Secretariat	
Cash Flow Statement	
  2004-05			  2004-05	   2005-06		  2006-07	  2007-08	  2008-09		
    Budget			Est.Outcome	   Budget	   Var	  Estimate	   Estimate	  Estimate		
    $'000			   $'000	   $'000	    %	   $'000	    $'000	   $'000		
		CASH FLOWS FROM OPERATING ACTIVITIES								
		Receipts								
5  076		Cash from Government for Outputs	5  127	5  199	1	5  317	5  350	5  451		
22		Interest Received	22	22	-	22	22	22		
171		Other Revenue	171	171	-	171	171	171		
5  269		Operating Receipts	5  320	5  392	1	5  510	5  543	5  644		
		Payments								
2  544		Related to Employees	2  615	2  699	3	2  770	2  803	2  836		
2  560		Related to Supplies and Services	2  540	2  515	-1	2  566	2  566	2  634		
160		Other	160	161	1	161	161	161		
5  264		Operating Payments	5  315	5  375	1	5  497	5  530	5  631		
5		NET CASH INFLOW/(OUTFLOW) FROM OPERATING ACTIVITIES	5	17	240	13	13	13		
5		NET INCREASE/(DECREASE) IN CASH HELD	5	17	240	13	13	13		
739		CASH AT BEGINNING OF REPORTING PERIOD	550	555	1	572	585	598		
744		CASH AT THE END OF THE REPORTING PERIOD	555	572	3	585	598	611		

Legislative Assembly Secretariat	
Statement of Changes in Equity	
    Budget			Est.Outcome	   Planned		   Planned	   Planned	   Planned		
as at 30/6/05			as at 30/6/05	as at 30/6/06	   Var	as at 30/6/07	as at 30/6/08	as at 30/6/09		
   $'000			   $'000	    $'000	    %	    $'000	    $'000	    $'000		
565		Opening Balance	264	195	-26	161	136	111		
		Accumulated Funds								
-74		Operating Result for the Period	-69	-34	51	-25	-25	-25		
		Reserves								
-74		Total Income And Expense For The Period	-69	-34	51	-25	-25	-25		
		Transactions Involving Equity Holders Affecting Accumulated Funds								
491		Closing Balance	195	161	-17	136	111	86		
Notes to the Budget Statements
The Departmental appropriation for the Legislative Assembly relates to services and employee related payments for the Secretariat and the provision of business support to non‑Executive Members’ offices.  The Secretariat is also responsible for the security and general maintenance of the Assembly building.
Significant variations are as follows:
Operating Statement
•	depreciation and amortisation:  the decrease of $0.030m in the 2005‑06 Budget from the 2004‑05 estimated outcome is attributed to a number of assets reaching the end of their useful life.  As the Secretariat has lease arrangements in place for the majority of its office equipment the purchase of new equipment is not planned.
Balance Sheet
•	cash and investments:  the decrease of $0.189m in the 2004‑05 estimated outcome from the original budget is due to a net decrease in cashflows associated with operating activities and the purchase of property, plant and equipment;
•	property, plant and equipment:  the increase of $0.109m in the 2004‑05 estimated outcome from the original budget is due to a revaluation of the Assembly’s Heritage and Community Assets collection; and
•	employee benefits (current and non-current):  the increase of $0.086m in the 2005‑06 Budget from the 2004-05 estimated outcome is due to the recognition of transportable long service leave and annual leave benefits of staff recently appointed to vacant positions.

Legislative Assembly Secretariat	
Statement of Income and Expenses on Behalf of the Territory	
  2004-05			  2004-05	   2005-06		  2006-07	  2007-08	  2008-09		
    Budget			Est.Outcome	   Budget	   Var	  Estimate	   Estimate	  Estimate		
    $'000			   $'000	   $'000	    %	   $'000	    $'000	   $'000		
		Income								
		Revenue								
4  229		Payment for Expenses on behalf of Territory	4  399	4  300	-2	4  354	4  401	4  461		
4  229		Total Revenue	4  399	4  300	-2	4  354	4  401	4  461		
		Gains								
0		Total Gains	0	0	-	0	0	0		
4  229		Total Income	4  399	4  300	-2	4  354	4  401	4  461		
		Expenses								
3  479		Employee Expenses	3  990	3  882	-3	3  927	3  942	3  987		
556		Superannuation Expenses	556	560	1	566	573	578		
367		Supplies and Services	26	28	8	31	56	66		
464		Depreciation and Amortisation	464	485	5	485	485	485		
4  866		Total Ordinary Expenses	5  036	4  955	-2	5  009	5  056	5  116		
-637		Operating Result	-637	-655	-3	-655	-655	-655		

Legislative Assembly Secretariat	
Statement of Assets and Liabilities on Behalf of the Territory	
    Budget			Est.Outcome	   Planned		   Planned	   Planned	   Planned		
as at 30/6/05			as at 30/6/05	as at 30/6/06	   Var	as at 30/6/07	as at 30/6/08	as at 30/6/09		
   $'000			   $'000	    $'000	    %	    $'000	    $'000	    $'000		
		Current Assets								
0		Cash	179	181	1	183	185	187		
8		Receivables	3	4	33	5	6	7		
0		Capital Work in Progress	30	30	-	30	30	30		
8		Total Current Assets	212	215	1	218	221	224		
		Non Current Assets								
21  115		Property, Plant and Equipment	20  214	20  329	1	19  844	19  359	18  874		
0		Capital Works in Progress	0	200	#	400	600	800		
21  115		Total Non Current Assets	20  214	20  529	2	20  244	19  959	19  674		
21  123		TOTAL ASSETS	20  426	20  744	2	20  462	20  180	19  898		
		Current Liabilities								
73		Payables	208	208	-	208	208	208		
428		Employee Benefits	184	319	73	454	589	724		
501		Total Current Liabilities	392	527	34	662	797	932		
		Non Current Liabilities								
117		Employee Benefits	67	105	57	143	181	219		
117		Total Non Current Liabilities	67	105	57	143	181	219		
618		TOTAL LIABILITIES	459	632	38	805	978	1  151		
20  505		NET ASSETS	19  967	20  112	1	19  657	19  202	18  747		
		REPRESENTED BY FUNDS EMPLOYED								
12  231		Accumulated Funds	11  693	11  838	1	11  383	10  928	10  473		
8  274		Reserves	8  274	8  274	-	8  274	8  274	8  274		
20  505		TOTAL FUNDS EMPLOYED	19  967	20  112	1	19  657	19  202	18  747		

Legislative Assembly Secretariat	
Budgeted Statement of Cashflows on Behalf of the Territory	
  2004-05			  2004-05	   2005-06		  2006-07	  2007-08	  2008-09		
    Budget			Est.Outcome	   Budget	   Var	  Estimate	   Estimate	  Estimate		
    $'000			   $'000	   $'000	    %	   $'000	    $'000	   $'000		
		CASH FLOWS FROM OPERATING ACTIVITIES								
		Receipts								
4  229		Cash from Government for EBT	4  399	4  300	-2	4  354	4  401	4  461		
20		Other Revenue	20	19	-5	19	19	19		
4  249		Operating Receipts	4  419	4  319	-2	4  373	4  420	4  480		
		Payments								
3  862		Related to Employees	4  596	4  269	-7	4  320	4  342	4  392		
367		Related to Supplies and Services	26	28	8	31	56	66		
20		Other	20	20	-	20	20	20		
4  249		Operating Payments	4  642	4  317	-7	4  371	4  418	4  478		
0		NET CASH INFLOW/(OUTFLOW) FROM OPERATING ACTIVITIES	-223	2	101	2	2	2		
		CASH FLOWS FROM INVESTING ACTIVITIES								
		Payments								
668		Purchase of Property, Plant and Equipment	68	800	#	200	200	200		
668		Investing Payments	68	800	#	200	200	200		
-668		NET CASH INFLOW/(OUTFLOW) FROM INVESTING ACTIVITIES	-68	-800	#	-200	-200	-200		
		CASH FLOWS FROM FINANCING ACTIVITIES								
		Receipts								
668		Capital Injection from Government	68	800	#	200	200	200		
668		Financing Receipts	68	800	#	200	200	200		
668		NET CASH INFLOW/(OUTFLOW) FROM FINANCING ACTIVITIES	68	800	#	200	200	200		
0		NET INCREASE/(DECREASE) IN CASH HELD	-223	2	101	2	2	2		
0		CASH AT BEGINNING OF REPORTING PERIOD	402	179	-55	181	183	185		
0		CASH AT THE END OF THE REPORTING PERIOD	179	181	1	183	185	187		

Legislative Assembly Secretariat	
Statement of Changes in Equity on Behalf of the Territory	
    Budget			Est.Outcome	   Planned		   Planned	   Planned	   Planned		
as at 30/6/05			as at 30/6/05	as at 30/6/06	   Var	as at 30/6/07	as at 30/6/08	as at 30/6/09		
   $'000			   $'000	    $'000	    %	    $'000	    $'000	    $'000		
20  474		Opening Balance	20  536	19  967	-3	20  112	19  657	19  202		
		Accumulated Funds								
-637		Operating Result for the Period	-637	-655	-3	-655	-655	-655		
		Reserves								
-637		Total Income And Expense For The Period	-637	-655	-3	-655	-655	-655		
		Transactions Involving Equity Holders Affecting Accumulated Funds								
668		Capital Injections	68	800	#	200	200	200		
20  505		Closing Balance	19  967	20  112	1	19  657	19  202	18  747		
Notes to the Budget Statements
The Territorial appropriation for the Legislative Assembly relates to non-discretionary costs of non-Executive Members and their staff.  The majority of the costs are related to salaries and superannuation.  The rate of remuneration for non-Executive Members’ is determined by the Australian Capital Territory Remuneration Tribunal.  Staff salary allocations for individual Members are determined by a Disallowable Instrument made under the Legislative Assembly (Members’ Staff) Act 1989.  The Secretariat is also responsible for the administration of the capital works and replacement programs for the Assembly building.
Significant variations are as follows:
Statement of Income and Expenses on Behalf of the Territory
•	employee expense:  the increase of $0.511m in the 2004‑05 estimated outcome from the original budget is due to severance payments made to staff of non‑Executive Members who either did not seek re‑election or were not re-elected to the Sixth Assembly in October 2004 and a movement of vehicle leases and associated fringe benefits tax from supplies and services to employee expenses; and
•	depreciation and amortisation:  the increase of $0.021m in the 2005‑06 Budget from the 2004‑05 estimated outcome is due to capital upgrades for air conditioning, fire safety and vertical transportation.
Statement of Assets and Liabilities on Behalf of the Territory
•	cash:  the increase of $0.179m in the 2004‑05 estimated outcome from the original budget relates to the timing of the payment of creditors;
•	property, plant and equipment:  the decrease of $0.901m in the 2004‑05 estimated outcome from the original budget relates to a rollover of capital works initially planned for 2004‑05 and a revaluation of the Legislative Assembly Building; and
•	employee benefits:  the increase of $0.135m (current) and $0.038m (non-current) in the 2005‑06 Budget from the 2004‑05 estimated outcome is due to the recognition of non‑Executive staff entitlements relating to the second year of the Sixth Assembly.