LEGISLATIVE ASSEMBLY SECRETARIAT
Objectives
The Legislative Assembly Secretariat (the Secretariat) is responsible for providing a range of business and procedural advice and support services to the Legislative Assembly (the Assembly), including:
•	procedural advice and research services to members and their staff through the Chamber Support Office and the Committee Office;
•	business and policy advice and support relating to payroll, personnel, accounting, members’ entitlements, building and operations management, and corporate governance;
•	Hansard recording and transcription services, IT support and advice, and broadcasting services;
•	communicating and promoting the roles and functions of the Assembly to the community and Government agencies; and
•	building and strengthening relationships with other parliaments.
2009-10 Priorities
Strategic and operational initiatives to be pursued in 2009-10 include:
•	finalising  the development of a successor to the 2004-2009 Secretariat strategic plan;
•	continuing to implement the Secretariat’s Environmental Sustainability Plan and associated initiatives;
•	enhancing information management arrangements within the Assembly including:
•	the continued review and refinement of internet and intranet sites;
•	the exploration of the feasibility and cost effectiveness of providing access to a downloadable video and audio record of the Assembly’s proceedings;
•	the review, revision and reformatting of all the Secretariat’s key documents; and
•	the implementation of recommendations following the completion of a review of the Secretariat’s Records Management Program and the development of an implementation plan for its recommendations.
•	implementing relevant aspects of the ALP/Greens Parliamentary Agreement where they are agreed by the Assembly; and
•	undertaking capital upgrade works on the Assembly Building including installation of a new main chiller and upgrade of passenger lift controls.
2009-10 Business and Corporate Strategies
The key strategies which the Secretariat will adopt to achieve its objectives, priorities and to manage its business and financial risks will be consistent with relevant whole of government requirements, general principles of good governance and the Secretariat’s strategic plan.  The strategies will build on the improved corporate governance framework that the Secretariat has developed and will include:
•	maintaining and reviewing the Secretariat’s risk management framework including its high risk register and business continuity arrangements;
•	continued implementation of the internal audit committee’s three year audit program;
•	analysing and responding to, user feedback based on a regular client survey program; and
•	ongoing review and implementation of strategic planning processes and frameworks.

Estimated Employment Level
2008-09
Budget			2008-09
Est. Outcome	2009-10
Budget	
37		  Staffing  (FTE)	37	39	

Changes to Appropriation
Changes to Appropriation - Departmental						
 	2008-09	2009-10	2010-11	2011-12	2012-13	
Government Payment for Outputs	Est. Out.	Budget	Estimate	Estimate	Estimate	
 	$'000	$'000	$'000	$'000	$'000	
						
2008-09 Budget	5,878	6,013	6,135	6,146	6,146	
						
2nd Appropriation						
Enhanced Accountability	73	150	154	160	164	
2009-10 Budget Technical Adjustments						
Revised Indexation Parameters	 - 	(3)	(3)	(3)	84	
Revised Superannuation Contributions	(19)	3	3	3	3	
						
2009-10 Budget	5,932	6,163	6,289	6,306	6,397	
						
Changes to Appropriation - Territorial						
 	2008-09	2009-10	2010-11	2011-12	2012-13	
Payment for Expenses on Behalf of Territory	Est. Out.	Budget	Estimate	Estimate	Estimate	
 	$'000	$'000	$'000	$'000	$'000	
						
2008-09 Budget	4,974	4,908	4,981	4,983	4,983	
						
2nd Appropriation						
Enhanced Accountability	333	554	572	587	606	
						
2009-10 Budget Policy Adjustment						
Increased MLA Mobile Phone Allowance - Remuneration Tribunal Outcome	 - 	25	25	26	26	
						
2009-10 Budget Technical Adjustments						
Revised Indexation Parameters	 - 	 - 	 - 	 - 	66	
Revised Superannuation Contributions	(32)	8	8	9	9	
						
2009-10 Budget	5,275	5,495	5,586	5,605	5,690	
						
Changes to Appropriation - Territorial						
 	2008-09	2009-10	2010-11	2011-12	2012-13	
Capital Injections	Est. Out.	Budget	Estimate	Estimate	Estimate	
 	$'000	$'000	$'000	$'000	$'000	
						
2008-09 Budget	212	217	222	228	228	
						
3rd Appropriation						
Replacement of Main Chiller	251	189	 - 	 - 	 - 	
						
2009-10 Budget Policy Adjustment						
Lift Upgrade	 - 	285	 - 	 - 	 - 	
						
2009-10 Budget Technical Adjustment						
Capital Upgrades Indexation	 - 	 - 	 - 	 - 	6	
						
2009-10 Budget	463	691	222	228	234	

2009-10 Capital Works Program
Territorial
 	Estimated	Estimated	2009-10	2010-11	2011-12	Expected	
	Total	Expenditure	Financing	Financing	Financing	Completion	
	Cost	Pre 2009-10				Date	
 	$’000	$’000	$’000	$’000	$’000	 	
							
New Capital Works							
Lift Upgrade	285	-	285	-	-	Jun 2010	
							
Total New Construction Works	285		285	-	-		
							
Capital Upgrades	217	-	217			Jun 2010	
							
Total Capital Upgrades	217	-	217				
							
Total New Capital Works	502	-	502	-	-		
							
Works in Progress							
Replacement of Main Chiller	440	251	189	-	-	Aug 2009	
							
Total Works in Progress	440	251	189	-	-		
 						 	
Total Territorial Capital Works	942	251	691	-	-		

Legislative Assembly Secretariat
Operating Statement
  2008-09			  2008-09	   2009-10		  2010-11	    2011-12	  2012-13		
    Budget			Est.Outcome	   Budget	     Var	  Estimate	    Estimate	  Estimate		
    $'000			    $'000	   $'000	      %	    $'000	     $'000	   $'000		
		Income								
		Revenue								
5,878		Government Payment for Outputs	5,932	6,163	4	6,289	6,306	6,397		
31		Interest	26	26	-	26	26	26		
40		Other Revenue	26	40	54	40	40	40		
209		Resources Received Free of Charge	209	209	-	209	209	209		
6,158		Total Revenue	6,193	6,438	4	6,564	6,581	6,672		
		Gains								
0		Total Gains	0	0	-	0	0	0		
6,158		Total Income	6,193	6,438	4	6,564	6,581	6,672		
		Expenses								
2,960		Employee Expenses	2,975	3,094	4	3,130	3,129	3,132		
453		Superannuation Expenses	451	480	6	501	513	513		
2,782		Supplies and Services	2,781	2,884	4	2,953	2,959	3,047		
52		Depreciation and Amortisation	58	56	-3	56	56	56		
6,247		Total Ordinary Expenses	6,265	6,514	4	6,640	6,657	6,748		
-89		Operating Result	-72	-76	-6	-76	-76	-76		

Legislative Assembly Secretariat
Balance Sheet
    Budget			Est.Outcome	    Planned		   Planned	   Planned	   Planned		
as at 30/6/09			as at 30/6/09	as at 30/6/10	   Var	as at 30/6/11	as at 30/6/12	as at 30/6/13		
   $'000			   $'000	     $'000	    %	    $'000	    $'000	    $'000		
		Current Assets								
647		Cash and Cash Equivalents	438	446	2	454	462	470		
33		Receivables	49	49	-	49	49	49		
4		Other	0	0	-	0	0	0		
684		Total Current Assets	487	495	2	503	511	519		
		Non Current Assets								
670		Property, Plant and Equipment	926	870	-6	814	758	702		
670		Total Non Current Assets	926	870	-6	814	758	702		
1,354		TOTAL ASSETS	1,413	1,365	-3	1,317	1,269	1,221		
		Current Liabilities								
264		Payables	130	133	2	136	139	142		
18		Finance Leases	35	35	-	35	35	35		
785		Employee Benefits	953	920	-3	887	854	821		
1,067		Total Current Liabilities	1,118	1,088	-3	1,058	1,028	998		
		Non Current Liabilities								
28		Finance Leases	0	0	-	0	0	0		
138		Employee Benefits	73	131	79	189	247	305		
166		Total Non Current Liabilities	73	131	79	189	247	305		
1,233		TOTAL LIABILITIES	1,191	1,219	2	1,247	1,275	1,303		
121		NET ASSETS	222	146	-34	70	-6	-82		
		REPRESENTED BY FUNDS EMPLOYED								
-237		Accumulated Funds	-299	-375	-25	-451	-527	-603		
358		Reserves	521	521	-	521	521	521		
121		TOTAL FUNDS EMPLOYED	222	146	-34	70	-6	-82		

Legislative Assembly Secretariat
Cash Flow Statement
  2008-09			  2008-09	   2009-10		  2010-11	    2011-12	  2012-13		
    Budget			Est.Outcome	   Budget	     Var	  Estimate	    Estimate	  Estimate		
    $'000			    $'000	   $'000	      %	    $'000	     $'000	   $'000		
		CASH FLOWS FROM OPERATING ACTIVITIES								
		Receipts								
5,878		Cash from Government for Outputs	5,932	6,163	4	6,289	6,306	6,397		
31		Interest Received	26	26	-	26	26	26		
204		Other Revenue	190	204	7	204	204	204		
6,113		Operating Receipts	6,148	6,393	4	6,519	6,536	6,627		
		Payments								
2,913		Related to Employees	2,931	3,073	5	3,109	3,108	3,111		
453		Related to Superannuation	451	480	6	501	513	513		
2,570		Related to Supplies and Services	2,571	2,668	4	2,737	2,743	2,831		
164		Other	164	164	-	164	164	164		
6,100		Operating Payments	6,117	6,385	4	6,511	6,528	6,619		
13		NET CASH INFLOW/ (OUTFLOW) FROM OPERATING ACTIVITIES	31	8	-74	8	8	8		
		CASH FLOWS FROM INVESTING ACTIVITIES								
		Payments								
0		Purchase of Property, Plant and Equipment and Capital Works	45	0	-100	0	0	0		
0		Investing Payments	45	0	-100	0	0	0		
0		NET CASH INFLOW/ (OUTFLOW) FROM INVESTING ACTIVITIES	-45	0	-100	0	0	0		
13		NET INCREASE/ (DECREASE) IN CASH HELD	-14	8	157	8	8	8		
634		CASH AT BEGINNING OF REPORTING PERIOD	452	438	-3	446	454	462		
647		CASH AT THE END OF THE REPORTING PERIOD	438	446	2	454	462	470		

Legislative Assembly Secretariat
Statement of Changes in Equity
    Budget			Est.Outcome	    Planned		   Planned	   Planned	   Planned		
as at 30/6/09			as at 30/6/09	as at 30/6/10	   Var	as at 30/6/11	as at 30/6/12	as at 30/6/13		
   $'000			   $'000	     $'000	    %	    $'000	    $'000	    $'000		
210		Opening Balance	294	222	-24	146	70	-6		
		Accumulated Funds								
-89		Operating Result for the Period	-72	-76	-6	-76	-76	-76		
		Reserves								
-89		Total Income And Expense For The Period	-72	-76	-6	-76	-76	-76		
		Transactions Involving Equity Holders Affecting Accumulated Funds								
121		Closing Balance	222	146	-34	70	-6	-82		
Notes to the Budget Statements
Significant variations are as follows:
Operating Statement
•	government payments for outputs:  the increase of $0.054 million in the 2008-09 estimated outcome from the original budget and the increase of $0.231 million in the 2009-10 Budget from the 2008-09 estimated outcome are mainly due to indexation and new initiatives funded in the 2008-09 Budget Second Appropriation;
•	employee expenses:  the increase of $0.119 million in the 2009-10 Budget from the 2008-09 estimated outcome is mainly due to the full year impact of the 2008-09 Budget Second Appropriation and wage increases; and
•	supplies and services:  the increase of $0.103 million in the 2009-10 Budget from the 2008-09 estimated outcome is mainly due to the full year impact of the 2008-09 Budget Second Appropriation and indexation.
Balance Sheet
•	cash and cash equivalents:  the decrease of $0.209 million in the 2008-09 estimated outcome from the original budget is mainly due to the flow-on effects of the 2007-08 estimated outcome and the purchase of furniture for Members’ Offices;
•	receivables:  the increase of $0.016 million in the 2008-09 estimated outcome from the original budget is mainly due to the flow-on effects of the 2007-08 audited outcome;
•	property plant and equipment:  the increase of $0.256 million in the 2008-09 estimated outcome from the original budget is mainly due to the revaluation of the Legislative Assembly artwork at fair value in June 2008;
•	payables:  the decrease of $0.134 million in the 2008-09 estimated outcome from the original budget is mainly due to the flow-on effects of the 2007-08 audited outcome;
•	current and non current finance leases:  the decrease of $0.011 million in the 2008-09 estimated outcome from the original budget is mainly due to a change in the configuration of the Secretariat’s leased fleet vehicles; and
•	current and non current employee benefits:  the increase of $0.103 million in the 2008-09 estimated outcome from the original budget is mainly due to the recognition of leave entitlements for new employees transferring from other agencies.

Legislative Assembly Secretariat
Statement of Income and Expenses on Behalf of the Territory
  2008-09			  2008-09	   2009-10		  2010-11	    2011-12	  2012-13		
    Budget			Est.Outcome	   Budget	     Var	  Estimate	    Estimate	  Estimate		
    $'000			    $'000	   $'000	      %	    $'000	     $'000	   $'000		
		Income								
		Revenue								
4,974		Payment for Expenses on behalf of Territory	5,275	5,495	4	5,586	5,605	5,690		
4,974		Total Revenue	5,275	5,495	4	5,586	5,605	5,690		
		Gains								
0		Total Gains	0	0	-	0	0	0		
4,974		Total Income	5,275	5,495	4	5,586	5,605	5,690		
		Expenses								
4,483		Employee Expenses	4,863	4,915	1	4,988	5,003	5,021		
600		Superannuation Expenses	603	673	12	688	691	692		
91		Supplies and Services	41	93	127	96	97	163		
492		Depreciation and Amortisation	450	555	23	570	570	570		
5,666		Total Ordinary Expenses	5,957	6,236	5	6,342	6,361	6,446		
-692		Operating Result	-682	-741	-9	-756	-756	-756		

Legislative Assembly Secretariat
Statement of Assets and Liabilities on Behalf of the Territory
Budget			Est.Outcome	    Planned		   Planned	   Planned	   Planned		
as at 30/6/09			as at 30/6/09	as at 30/6/10	   Var	as at 30/6/11	as at 30/6/12	as at 30/6/13		
$'000			   $'000	     $'000	    %	    $'000	    $'000	    $'000		
		Current Assets								
38		Cash and Cash Equivalents	13	15	15	17	19	21		
9		Receivables	9	10	11	11	12	13		
47		Total Current Assets	22	25	14	28	31	34		
		Non Current Assets								
20,442		Property, Plant and Equipment	24,024	24,411	2	24,063	23,721	23,385		
0		Capital Works in Progress	251	0	-100	0	0	0		
20,442		Total Non Current Assets	24,275	24,411	1	24,063	23,721	23,385		
20,489		TOTAL ASSETS	24,297	24,436	1	24,091	23,752	23,419		
		Current Liabilities								
104		Payables	6	6	-	6	6	6		
115		Finance Leases	264	264	-	264	264	264		
561		Employee Benefits	482	629	30	777	925	1,073		
780		Total Current Liabilities	752	899	20	1,047	1,195	1,343		
		Non Current Liabilities								
234		Finance Leases	0	0	-	0	0	0		
85		Employee Benefits	43	85	98	126	167	208		
319		Total Non Current Liabilities	43	85	98	126	167	208		
1,099		TOTAL LIABILITIES	795	984	24	1,173	1,362	1,551		
19,390		NET ASSETS	23,502	23,452	..	22,918	22,390	21,868		
		REPRESENTED BY FUNDS EMPLOYED								
11,116		Accumulated Funds	11,877	11,827	..	11,293	10,765	10,243		
8,274		Reserves	11,625	11,625	-	11,625	11,625	11,625		
19,390		TOTAL FUNDS EMPLOYED	23,502	23,452	..	22,918	22,390	21,868		

Legislative Assembly Secretariat
Budgeted Statement of Cash Flows on Behalf of the Territory
  2008-09			  2008-09	   2009-10		  2010-11	    2011-12	  2012-13		
    Budget			Est.Outcome	   Budget	     Var	  Estimate	    Estimate	  Estimate		
    $'000			    $'000	   $'000	      %	    $'000	     $'000	   $'000		
		CASH FLOWS FROM OPERATING ACTIVITIES								
		Receipts								
4,974		Cash from Government for EBT	5,275	5,495	4	5,586	5,605	5,690		
19		Other Revenue	19	19	-	19	19	19		
4,993		Operating Receipts	5,294	5,514	4	5,605	5,624	5,709		
		Payments								
4,280		Related to Employees	4,437	4,726	7	4,799	4,814	4,832		
600		Related to Superannuation	776	673	-13	688	691	692		
91		Related to Supplies and Services	91	93	2	96	97	163		
20		Other	20	20	-	20	20	20		
4,991		Operating Payments	5,324	5,512	4	5,603	5,622	5,707		
2		NET CASH INFLOW/ (OUTFLOW) FROM OPERATING ACTIVITIES	-30	2	107	2	2	2		
		CASH FLOWS FROM INVESTING ACTIVITIES								
		Payments								
212		Purchase of Property, Plant and Equipment and Capital Works	463	691	49	222	228	234		
212		Investing Payments	463	691	49	222	228	234		
-212		NET CASH INFLOW/ (OUTFLOW) FROM INVESTING ACTIVITIES	-463	-691	-49	-222	-228	-234		
		CASH FLOWS FROM FINANCING ACTIVITIES								
		Receipts								
212		Capital Injection from Government	463	691	49	222	228	234		
212		Financing Receipts	463	691	49	222	228	234		
212		NET CASH INFLOW/ (OUTFLOW) FROM FINANCING ACTIVITIES	463	691	49	222	228	234		
2		NET INCREASE/ (DECREASE) IN CASH HELD	-30	2	107	2	2	2		
36		CASH AT BEGINNING OF REPORTING PERIOD	43	13	-70	15	17	19		
38		CASH AT THE END OF THE REPORTING PERIOD	13	15	15	17	19	21		

Legislative Assembly Secretariat
Statement of Changes in Equity on Behalf of the Territory
    Budget			Est.Outcome	    Planned		   Planned	   Planned	   Planned		
as at 30/6/09			as at 30/6/09	as at 30/6/10	   Var	as at 30/6/11	as at 30/6/12	as at 30/6/13		
   $'000			   $'000	     $'000	    %	    $'000	    $'000	    $'000		
19,870		Opening Balance	23,721	23,502	-1	23,452	22,918	22,390		
		Accumulated Funds								
-692		Operating Result for the Period	-682	-741	-9	-756	-756	-756		
		Reserves								
-692		Total Income And Expense For The Period	-682	-741	-9	-756	-756	-756		
		Transactions Involving Equity Holders Affecting Accumulated Funds								
212		Capital Injections	463	691	49	222	228	234		
19,390		Closing Balance	23,502	23,452	..	22,918	22,390	21,868		
Notes to the Budget Statements
Significant variations are as follows:
Statement of Income and Expenses on Behalf of the Territory
•	payment for expenses on behalf of the Territory:  the increase of $0.301 million in the 2008-09 estimated outcome from the original budget and the increase of $0.220 million in 2009-10 Budget from the 2008-09 estimated outcome are mainly due to wage increases, indexation, and new initiatives;
•	employee and superannuation expenses:  the increase of $0.383 million in the 2008-09 estimated outcome from the original budget is mainly due to wage increases, new initiatives and the higher than budgeted cost of termination payments resulting from the October 2008 Election;
•	supplies and services:  the decrease of $0.050 million in the 2008-09 estimated outcome from the original budget is mainly due to a reduction in study travel undertaken by Members during the election year and a reduction in consultant and contractor expenditure; and
•	depreciation and amortisation:  the increase of $0.105 million in the 2009-10 Budget from the 2008-09 estimated outcome is mainly due to the new capital works projects.

Statement of Assets and Liabilities on Behalf of the Territory
•	property plant and equipment:
•	the increase of $3.582 million in the 2008-09 estimated outcome from the original budget is mainly due to the revaluation of the land and building occupied by the Legislative Assembly (‘Legislative Assembly building’) at fair value; and
•	the increase of $0.387 million in the 2009-10 Budget from the 2008-09 estimated outcome is mainly due to the installation of the main chiller and the upgrade of the two lifts at the Legislative Assembly building;
•	capital works in progress:  the increase of $0.251 million in the 2008-09 estimated outcome from the original budget is due to the purchase of a new main chiller for the Legislative Assembly building;
•	payables:  the decrease of $0.098 million in the 2008-09 estimated outcome from the original budget is mainly due to the flow-on effects of the 2007-08 audited outcome;
•	current and non current finance leases:  the decrease of $0.085 million in the 2008-09 estimated outcome from the original budget is due to a reduction in the number and value of leased fleet vehicles;
•	current and non current employee benefits:
•	the decrease of $0.121 million in the 2008-09 estimated outcome from the original budget is due to the reduction of liabilities resulting from higher than expected staff turnover after the Assembly general election held in October 2008; and
•	the increase of $0.189 million in the 2009-10 Budget from the 2008-09 estimated outcome is mainly due to wage increases and corresponding accrued leave liabilities.
•	reserves:  the increase of $3.351 million in 2008-09 estimated outcome from the original budget relates to an increase in the value of the Legislative Assembly land and buildings.
Statement of Changes in Equity
•	capital injection:
•	the increase of $0.251 million in the 2008-09 estimated outcome from the original budget is due to the purchase of the new main chiller for the Legislative Assembly building; and
•	the increase of $0.228 million in the 2009-10 Budget from the 2008-09 estimated outcome reflects the approved capital works program.